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Prestigious Hedge Fund is seeking to hire a Long-Term Part-time Temp Receptionist in their West Palm Beach office. This position will partner with the facilities team and will uphold the mission of providing a premier workplace environment by delivering exceptional customer service.

As the Receptionist, you will be the first point of contact for all visitors, clients, and staff members. You will manage all incoming calls, handle the reception area, and ensure end-to-end smooth operation of our facilities. You will work collaboratively with other team members and departments to provide a seamless customer experience for internal staff and all outside parties.

The Receptionist role is expected to take up ~30 hours/week depending on business needs. The schedule can be flexible, however, the ideal candidate is available to start at 8am daily to open up the office and greet incoming employees and visitors. Pay rate is $30/hour.

Responsibilities:

• Serve as "Brand Ambassador" and first point of contact for employees, visitors, and clients, providing a warm and professional welcome.
• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of accountability and ownership.
• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.
• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning properly.
• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.
• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely delivery of catering and event services.
• Manage conference rooms to ensure that they are properly prepared for use.
• Order, stock, and monitor pantry and office supplies.
• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.
• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.
• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.
• Tracking expenses and submitting them through Workday.
• Liaising with HR for new hire and termination process.
• Creating and updating QRG's and other facilities documents as needed.
• Submitting work orders and building requests as needed.
• Facilitating pick-up and drop off for outgoing mail.
• Updating Connect page (employee intranet) as needed.
• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or uncertain.
• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc.

Qualifications:

• Experience in a reception, hospitality or facilities role in a corporate setting is a plus.
• Excellent communication skills, both written and verbal, with an ability to interact professionally with all levels of staff and clients.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and maintain a positive attitude in a fast-paced environment.
• Demonstrates a high level of accountability and ownership in all tasks and projects.
• Bachelor's degree completed or in progress

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