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Job Title: Executive Assistant (Temporary Assignment)

Location: Hybrid, 2 days in office, Boston, MA

Duration: 6+ months

Schedule: Monday - Friday, 8:30AM - 5:00pm

Pay Rate: $40 - $42 per hour

Position Overview:

Our client is seeking an professional and detail-oriented Executive Assistant to provide high-level support to the senior leaders at a global immunology company. This is a temporary, hybrid role based in Boston. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Accountabilities/Responsibilities:

Manage calendars, making appointments and prioritizing sensitive matters

Heavy scheduling of internal and external calls and meetings

Coordinator and Facilitator of internal and off-site meetings

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf

Draft and distribute communications to internal and external stakeholders

Responsible for agenda building, meeting minutes and follow-up

Purchase order requisitions, tracking and payment confirmations

Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons

Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy

Liaise between local and international admin teams

Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads

Maintain confidentiality and discretion in all aspects of team and company information

Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Required Experience and Qualifications:

Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives

Experience working in Concur, Oracle, Workday and Sharepoint

Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)

Excellent time management skills and proven ability to meet deadlines

Excellent verbal and written communication skills

Strong organizational skills and ability to multitask

Detail oriented

Problem-solving and decision making

Proactive, self-directed and works with a sense of urgency

Strong Interpersonal skills

Excellent presentation and communication skills

Boston based, in-office presence averaging 2 days per week

Some domestic/international travel may be required

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