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Job Title: Executive Assistant (Temporary Assignment)

Location: Hybrid, 2 days in office, Boston, MA

Duration: 6+ months

Schedule: Monday - Friday, 8:30AM - 5:00pm

Pay Rate: $40 - $42 per hour

Position Overview:

Our client is seeking a professional and detail-oriented Executive Assistant to provide high-level support to the senior leaders at a global immunology company. This is a temporary, hybrid role based in Boston. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Key Accountabilities/Responsibilities:

• Manage calendars, making appointments and prioritizing sensitive matters
• Heavy scheduling of internal and external calls and meetings
• Coordinator and Facilitator of internal and off-site meetings
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
• Draft and distribute communications to internal and external stakeholders
• Responsible for agenda building, meeting minutes and follow-up
• Purchase order requisitions, tracking and payment confirmations
• Domestic and International travel booking to include air travel, ground transport, accommodations and communicating those arrangements to pertinent persons
• Tracking business expenses and submitting expense reports in a timely fashion and in accordance with company policy
• Liaise between local and international admin teams
• Demonstrate initiative, professionalism and flexibility throughout frequent interruptions, conflicting priorities, and varying workloads
• Maintain confidentiality and discretion in all aspects of team and company information
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

Required Experience and Qualifications:

• Associates Degree and/or at least 8+ years of administrative experience, with 4-6 years proven experience as an Executive Assistant to VP/C-Suite level Executives
• Experience working in Concur, Oracle, Workday and Sharepoint
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, Powerpoint, TEAMS)
• Excellent time management skills and proven ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Detail oriented
• Problem-solving and decision making
• Proactive, self-directed and works with a sense of urgency
• Strong Interpersonal skills
• Excellent presentation and communication skills
• Boston based, in-office presence averaging 2 days per week
• Some domestic/international travel may be required

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