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Our client, a well-established construction firm based in Southeastern Massachusetts, is seeking a highly organized, personable, and proactive Office Administrator who will play a vital role in supporting daily operations in a dynamic and team-oriented environment. This is a fully on-site position based in Mashpee, MA, with a schedule of Monday-Wednesday and Friday from 8:00 AM to 4:30 PM, and Thursdays from 7:00 AM to 4:30 PM to accommodate a weekly team meeting. The role offers a competitive hourly rate of $24.

Key Responsibilities

Customer Service & Reception

• Serve as the first point of contact, representing the company professionally in all communications
• Answer phones, greet visitors, and handle general inquiries
• Manage voicemails and mail; take accurate phone notes and report concerns as needed
• Identify and escalate operational trends, issues, or opportunities to management

Sales Support

• Maintain and update sales tracking spreadsheets
• Generate weekly reports on sales rep activities and lead sources
• Track proposals and monitor inbound sales activity

General Office Administration

• Keep front office and kitchen areas tidy and stocked
• Manage office and kitchen supplies inventory
• Coordinate equipment maintenance and support
• Distribute mail and respond promptly to email and phone inquiries
• Provide administrative support to the Controller as needed

Accounts Payable (10-15%)

• Code and process invoices accurately in line with budget and project requirements
• Obtain required approvals from project managers
• Enter expenses and invoices promptly-within 24 hours of receipt

Uniforms & Clothing Management

• Oversee uniform inventory and distribution in line with company policy
• Maintain budget compliance for clothing and gear
• Track and manage uniform supplies

Mobile Devices & Office Phones

• Maintain inventory and track employee use of mobile devices
• Coordinate employee sign-off for issued equipment
• Research and recommend new communication solutions as needed

Employee Events & Recognition

• Track employee milestones, birthdays, and key events
• Maintain and update the company calendar
• Plan and organize team appreciation events and outings

Ideal Candidate Profile

• Strong multitasker with excellent communication skills
• Friendly, professional, and adaptable
• Experience in a fast-paced, customer-facing office environment
• Comfortable with administrative tasks, event coordination, and basic accounting processes

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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