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Our client, a nonprofit in the Greater Boston area is seeking an organized and detail-oriented Administrative Assistant to support both the Executive Director and the Finance & Philanthropy Departments. This role blends office management with administrative support to ensure smooth daily operations. This is a part time role requiring 24 hours total onsite, 3 days per week from 10:00AM - 4:00PM. The assignment is expected to run for 5 months with potential for extension and pays $22/hour.

Key Responsibilities

• Serve as a liaison between the Finance Department and outsourced finance partners.
• Provide administrative support to the Executive Director and Finance Department.
• Open, sort, and distribute incoming mail and packages.
• Monitor and manage the general Project Place email account.
• Ensure timely payment of bills and coordinate with vendors.
• Maintain organized filing systems and electronic records.
• Order and manage office supplies and inventory.
• Scan, copy, and prepare documents as needed.
• Prepare backup documentation for monthly contract invoicing.
• Record, copy, and deposit checks.
• Coordinate meetings, appointments, and office logistics.
• Manage office equipment and address minor technical issues.
• Assist with payroll administration (printing timecards, sorting, and distributing paychecks).
• Communicate building updates and scheduling matters to staff.

Required Skills & Qualifications

• Strong attention to detail and organizational skills.
• Proactive problem-solving ability.
• Tech-savvy and quick to learn new systems.
• Reliable, confident, and self-motivated.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively.
• Minimum 1 year of administrative experience.
• Proficiency with Microsoft Office Suite.
• Experience with Mineral Tree (or Bill.com) and Ramp is a plus.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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