Role Overview

The Administrative Assistant plays a central role in supporting daily operations and ensuring the team functions with clarity, efficiency, and professionalism. This position blends coordination, communication, and problem‑solving, offering a dependable point of contact for both internal staff and external partners.

Primary Responsibilities

• Serve as the first point of contact for visitors, callers, and incoming inquiries, providing a positive and professional experience.
• Manage calendars, coordinate meetings, and organize day‑to‑day scheduling needs for team members or executives.
• Prepare, refine, and distribute internal documents, including reports, presentations, and project materials.
• Maintain organized filing systems-digital and physical-to ensure quick access and secure storage of information.
• Coordinate travel logistics such as lodging, itineraries, expense tracking, and transportation.
• Support meetings by drafting agendas, preparing materials, capturing action items, and following up on deliverables.
• Monitor office inventory, order supplies, and communicate with vendors when issues or needs arise.
• Assist with onboarding tasks such as access setup, welcome materials, and introductory communications.
• Collaborate across departments to keep projects moving, gather required information, and maintain accurate records.
• Provide general administrative and operational support as needs evolve.

Qualifications

Required

• 1-3 years of experience in an administrative, support, or coordinator role.
• Clear communication skills-written, verbal, and interpersonal.
• Proficiency using Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong prioritization skills with the ability to stay organized under shifting deadlines.
• High level of integrity and ability to handle confidential information.