Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 109,000 - $ 110,000 per year
New York, New York
Direct (Permanent) Full Time
$ 109,000 - $ 110,000 per year
October 28, 2025
|Job ID: A1435692NY-Perm_1761656814
October 28, 2025
Job ID: A1435692NY-Perm_1761656814
Job Summary
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Our client, a global alternative asset manager, is seeking an Administrative Assistant to support a team within their Investor Relations division. They are looking for an individual who is a team-player, with refined organizational and multitasking skills to help prioritize the needs of the team properly. The hours are 8:30am-6:00pm, and this role is hybrid with 4 days in office Manhattan, and 1 day remote.
Responsibilities:
* Provide administrative support to the Head of Investor Relations, one Managing Director, and two additional team members
* Manage multiple complex calendars and coordinate high-volume meetings, calls, and conferences
* Arrange detailed domestic and international travel logistics, including itineraries and follow-up
* Update and maintain investor information in Salesforce and prepare briefing materials for meetings
* Assist with document preparation, including investor pitch books and reports
* Collaborate with office staff to manage phones, guests, and general administrative needs
Job Requirements:
* Bachelor's degree required
* 4+ years of executive support experience, ideally within finance, legal, consulting, or related industries
* Experience supporting senior-level professionals and managing heavy travel and scheduling
* Proficiency in Microsoft Office and Salesforce CRM (or similar database systems)
* Excellent written and verbal communication skills with strong judgment and professionalism
* Mature, polished, and proactive team player who can maintain confidentiality and adapt to changing priorities
Compensation/Benefits:
* Up to $110K base salary + bonus + paid overtime
* 100% employer-paid medical, dental, and vision coverage
* Generous PTO package
* On-site gym with access to personal trainer
* Daily Seamless lunch benefit and stocked café on the premises
A1435692NY-Perm_1761656814
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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