Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 119,000 - $ 120,000 per year
New York, New York
Direct (Permanent) Full Time
$ 119,000 - $ 120,000 per year
November 04, 2025
|Job ID: A1436832NY-Perm_1762292811
November 04, 2025
Job ID: A1436832NY-Perm_1762292811
Job Summary
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Our client, a hedge fund, is seeking an Administrative Assistant to join their organization. They are looking for an individual who can remain organized and detail-oriented in a fast-paced environment while exercising strong communication and prioritization skills! The hours are 8:00 a.m.-5:00 p.m., Monday through Friday, and the role is onsite five days a week in Manhattan.
Responsibilities:
* Provide administrative support to two analysts directly, with backup support to the broader trading floor team and Executive Assistant
* Manage analyst calendars, including meetings, calls, conference agendas, and travel schedules
* Coordinate domestic and international travel, including flights, hotels, transportation, and internal approvals
* Schedule meetings and conference calls, ensure technology and AV needs are met, and greet internal and external guests
* Prepare and process team expense reports and maintain up-to-date contact sheets and procedure manuals
* Answer phones and provide coverage for PM/analyst calls when required
Job Requirements:
* 3-5+ years of administrative experience, preferably in finance
* Strong Microsoft Office skills, particularly Outlook, Excel, and PowerPoint
* Highly organized, detail-oriented, and able to adapt in a fast-paced, changing environment
* Strong verbal, written, and interpersonal communication skills
* Ability to prioritize multiple tasks, meet deadlines, and work collaboratively in a team environment
Compensation/Benefits:
* Up to $120K + bonus
* Medical, dental, and vision
* 401K
* 20 PTO days, 3 personal days, 7 sick days
A1436832NY-Perm_1762292811
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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