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Our client, a higher education organization in Philadelphia, is seeking a temporary Administrative Assistant to join their team! This position will work onsite five days a week as part of a small, collaborative group supporting a mission-driven organization. Strong attention to detail is essential.

About You

• 1+ year of experience in an administrative role
• Proficiency in Microsoft Office Suite
• Exceptional organizational skills and a keen eye for detail
• Ability to multitask and effectively prioritize competing deadlines
• Quick learner who thrives in a team-oriented, fast-paced environment

About the Job

• Provides comprehensive administrative support to executive leadership, including managing visitors and calls, scheduling meetings and conferences, coordinating mail, and maintaining organized records and files.
• Submits and tracks work orders related to facilities, IT, and office operations to ensure timely resolution of workspace needs.
• Monitors departmental expenditures by processing invoices, budget documents, and adjustments, ensuring accuracy and timeliness.
• Oversees office supply management by anticipating needs, coordinating purchasing, and supporting supplies for meetings, events, and daily operations.
• Maintains executive calendars and coordinates meetings, travel, and presentations, including preparation and scheduling of related materials.
• Supports internal and external stakeholders by resolving basic inquiries, managing data within CRM platforms, and coordinating student or work‑study support activities.

This is a full-time, onsite temporary position expected to last approximately 2-3 months, paying up to $20/hour, depending on experience. If you are adaptable, detail-oriented, and eager to build your administrative experience in a professional environment, we encourage you to apply! Please submit your MS Word resume today for immediate consideration.

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