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Our client, a specialized institutional investment manager, is seeking an Office Coordinator to join their organization. The hours are 8:30am-5:30pm. This role is hybrid, with 3 days in office in Manhattan( Monday – Wednesday) and 2 days remote, with flexibility to work onsite Thursdays or Fridays as needed.
Responsibilities:
* Serve as the first point of contact for visitors, vendors, and guests, ensuring a polished and professional office experience
* Manage conference room scheduling, event logistics, and office/facilities maintenance across two floors
* Oversee office and kitchen supply inventory, catering orders, and daily operations for both staff and client areas
* Process expense reports for the CFO and assist with Concur entries for office-related purchases
* Support onboarding and offboarding processes, coordinating closely with HR and IT
* Assist in planning firm events and outings, ensuring smooth execution and attention to detail
Job Requirements:
* Bachelor’s degree preferred
- 3-5+ years of administrative, office coordination, or facilities experience
* Highly organized, proactive, and calm under pressure with excellent judgment and discretion
* Strong communication and interpersonal skills with a warm, professional demeanor
* Proficiency in Microsoft Office Suite, Zoom, and Teams; Concur and ADP experience a plus
* Comfortable performing light physical tasks (restocking supplies, assisting with setup)
* Professional, dependable, and adaptable with a strong “can-do” attitude
Compensation/Benefits:
* Up to $95K base salary + bonus + paid overtime
* Medical, dental, and vision coverage
* 401(k) after 3 months of employment
* PTO, sick days, and 10 paid holidays (stock market schedule)
* Firm-sponsored events including holiday parties, summer outings, and monthly lunches
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