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This 3+ month Office Manager & Receptionist role is fully onsite at 360 2nd Ave, Waltham, MA, supporting a confidential technology company specializing in water analytics and related solutions. The position runs Monday-Friday, 8:30 AM-5:00 PM, offers $21-23/hr, and provides free onsite parking. The Office Manager & Receptionist will serve as the first point of contact for all visitors while managing office operations and supporting special projects that strengthen the Waltham headquarters community.

Job Responsibilities

• Greet visitors and employees with a professional, welcoming demeanor and provide building information as needed.

• Manage office vendors, supplies, meeting resources, and community event materials.

• Maintain reception and shared spaces to ensure a clean, organized, and professional environment.

• Develop office procedures and serve as an information resource for employees and guests.

• Oversee security badging, visitor logs, and access control in partnership with building management.

• Manage multi-line phone system, staff directory, and call transfers.

• Lead emergency response protocols and coordinate building drills and trainings.

• Sort and distribute incoming mail and packages.

• Provide administrative support to the Executive Admin team and other departments, including scheduling, filing, and conference room coordination.

• Support quarterly office social events and co-lead weekly meetings with the Executive Admin team.

Candidate Qualifications

• High school diploma or equivalent; hospitality/customer service training a plus.

• 1-3+ years in a corporate front desk, office support, or customer-facing role (service industry experience considered).

• Strong communication, organizational, and multitasking skills with high attention to detail.

• Proficiency with Microsoft Office, email, and digital scheduling tools.

• Experience with office management, facilities coordination, or security/access control preferred.

• Reliable, proactive, positive, and able to manage responsibilities independently.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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