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Our client, an investment firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Executive Assistant to support the Human Capital Group. This individual will support the Co-Head and the Managing Director (MD) of HCG, as well as support several of the teams Managing Directors and Directors. The ideal candidate is a highly motivated, proactive, and detail-oriented individual with a strong work ethic. This role requires the ability to work in a fast-paced environment with a focus on client-service, problem solving, and proactively resolving issues. Position is Monday - Thursday, onsite and Fridays remote (unless in-office presence necessary). 9am - 6pm (with flexibility to start earlier/work later as needed. Position starts January 2026. Temp duration typically 6+ months ahead of conversion.

Responsibilities:

• Extensive calendar management: proactively prioritizing a constantly evolving schedule to keep the Co-Head and MD on track as well as monitoring the Managing Directors and Directors calendars
• Anticipate and resolve potential scheduling / logistical conflicts with an appropriate sense of urgency and professionalism
• Act as gatekeeper for the Co-Head and MD; diligently screen phone calls and internal / external inquires as necessary to maximize time of managers
• Handle confidential materials for the HCG team with the utmost degree of care, integrity, and discretion
• Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
• Ability to liaise frequently with other departments within the firm to coordinate conference calls and meetings, as well as troubleshoot daily issues for the HCG team
• Prepare and process expense reports utilizing Workday
• Handle domestic and international travel arrangements
• Provide additional administrative support including copying, filing, scanning, printing, preparing materials for internal meetings, setting up video conferences, booking conference rooms, ordering food/drinks, etc.
• Participate in various ad-hoc projects and perform other duties as assigned

Qualifications

• 3+ years of experience
• Punctual, organized, and extremely detail-oriented
• Excellent analytical, time-management, and organizational skills; flexibility and ability to manage several priorities/projects in a very fast-paced environment
• Superior communication and interpersonal skills - both written and oral
• Strong team player with positive attitude and willingness to assist with all assigned duties
• Proficiency in Microsoft Office (especially Office, Excel, PowerPoint and Word)
• Sensitivity to confidential matters
• Familiar with operating as part of a global team
• Sound judgment - knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate
• Independent and strategic thinker

Pay:

• Temp rate in line with 100K (up to 110K depending on experience) plus discretionary bonus
• Medical, dental, vision, 401K, 15 PTO, Employee Assistance Program, back-up child care, commuter benefits, sports club memberships, family leave benefits

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