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A prestigious global investment firm is seeking an experienced Office Administrator to support its Chicago headquarters. This role is pivotal in ensuring smooth daily operations, creating a welcoming environment, and providing essential support to leadership and staff. We're looking for a highly organized, proactive professional who thrives in a fast-paced setting and can manage diverse administrative and operational responsibilities with confidence.

Key Responsibilities

• Office Operations: Oversee day-to-day office functions, provide reception coverage, manage calls and inquiries, greet visitors, coordinate meetings, and handle mail/shipping services.
• Facilities & Workplace Management: Act as liaison with building management and vendors, maintain office appearance and functionality, manage supplies, support compliance programs, and oversee seating/floorplans.
• Employee Onboarding: Prepare workspaces for new hires, manage ID card access, complete I-9 verifications, and conduct office tours.
• Team Collaboration: Partner with the global Corporate Services team, contribute to firmwide initiatives, and assist with onsite events.

Qualifications

• 3+ years of office administration or operations experience, ideally within financial services.
• Strong communication, organizational, and multitasking skills.
• Ability to prioritize effectively, work independently, and adapt quickly to changing needs.
• Proficiency in Microsoft Office
• Professional demeanor, excellent customer service, and strong interpersonal skills.

What We Offer

• Competitive compensation with performance-based bonuses, comprehensive benefits package, onsite gym and more

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