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Marketing Administrative Assistant
Duration: 3-6 months
Schedule: Monday-Friday, 9:00 AM-5:00 PM
Location: Hybrid - minimum 3 days in-office per week

About the Role

We're seeking a highly organized Marketing Administrative Assistant to provide executive-level support to a Chief Marketing Officer (CMO) and collaborate closely with the Senior Marketing Operations Manager. This role is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and can manage complex scheduling and administrative tasks with minimal direction.

Approximately 70-80% of this position involves calendar management and scheduling, so experience supporting executives with demanding schedules is essential.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for the CMO.
• Serve as the primary point of contact for internal and external stakeholders.
• Prepare and edit correspondence, presentations, and meeting materials.
• Organize logistics for meetings and events, including A/V setup and catering.
• Maintain department calendars, documents, and intranet resources.
• Process invoices and expense reports accurately and on time.
• Handle confidential information with discretion.
• Support special projects and assist with departmental initiatives as needed.

Qualifications

Required:

• Minimum 3 years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills and ability to manage competing priorities.
• Excellent grammar, proofreading, and attention to detail.
• Ability to work independently and exercise sound judgment.

Preferred:

• Bachelor's degree.
• Experience in professional services or law firm environment (helpful but not required).
• Familiarity with document management systems and Microsoft Visio.

Additional Details

• Skill Assessment: Candidates will complete a remote assessment (typing, MS Office, proofreading) prior to the first interview.
• Interview Process: Two rounds, including meetings with senior marketing leadership and the CMO.

Why This Role?
This is a fantastic opportunity to work closely with senior leadership in a dynamic marketing environment. If you're a self-starter who enjoys keeping things organized and moving forward, we'd love to hear from you!

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