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Beacon Hill has partnered with a growing organization in downtown Chicago in hiring a part-time Executive Assistant to start immediately. The Executive Assistant provides high-level administrative support to the Executive Director and plays a key role in donor database management and event coordination. This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role is 27 hours per week.

Key Responsibilities

• Executive Support
• Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare correspondence, reports, and presentations as needed.
• Serve as a liaison between the Executive Director and internal/external stakeholders.
• Donor Database Management
• Maintain and update donor records in the organization's CRM/database.
• Process donations and generate acknowledgment letters.
• Produce donor reports and assist with data analysis for fundraising campaigns.
• Event Planning
• Assist in planning and executing donor events, fundraisers, and special programs.
• Coordinate logistics including venue, catering, invitations, and guest lists.
• Support on-site event management and post-event follow-up.
• General Administrative Duties
• Handle incoming calls and emails, ensuring timely and professional responses.
• Organize and maintain electronic and physical files.
• Perform other duties as assigned to support organizational goals.

Qualifications

• 5+ years of proven experience as an Executive Assistant
• Bachelor's Degree is required.
• Familiarity with donor management systems (e.g., Salesforce, Raiser's Edge, or similar).
• Strong event planning and project management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Ability to maintain confidentiality and exercise discretion.
• Highly organized, detail-oriented, and able to work independently.

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