Director of Administration
Director of Administration
New York, New York
|Direct (Permanent) Full Time
|$ 124,000 - $ 125,000 per year
New York, New York
Direct (Permanent) Full Time
$ 124,000 - $ 125,000 per year
December 23, 2025
|Job ID: A1441486NY-Perm_1766518221
December 23, 2025
Job ID: A1441486NY-Perm_1766518221
Job Summary
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Our client, an AI-driven startup, is seeking a Director of Administration to provide high-level operational and executive support to the CEO and leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex workflows and systems in a fast-paced environment. The schedule is 8:30/9am-6:00pm with flexibility to work overtime, hybrid (4 days onsite in Manhattan, 1 remote).
Responsibilities:
- Manage calendars, prioritize scheduling, and coordinate complex travel for the CEO and senior leaders
- Operate and maintain internal systems, including Notion, Affinity, and Ashby, ensuring clean data and efficient workflows
- Oversee recruiting pipeline operations, including posting roles, scheduling interviews, and tracking metrics
- Lead office management for the NYC location, including vendor coordination and event logistics
- Support planning and execution of board meetings, investor visits, and leadership sessions
- Act as a trusted partner to leadership, exercising sound judgment and maintaining confidentiality
Job Requirements:
- Bachelor's degree required
- 5-10+ years of experience in executive support or administrative leadership
- Strong organizational and multitasking skills with attention to detail
- Proficiency with productivity tools and ability to learn platforms like Notion, Affinity, and Ashby
- Excellent written and verbal communication skills; professional demeanor
- High level of discretion, adaptability, and ability to thrive in a fast-paced environment
Compensation/Benefits:
- Up to $125K base salary + bonus
- 100% employer-paid healthcare coverage
- Generous PTO package
- Collaborative, mission-driven environment with opportunities for growth
A1441486NY-Perm_1766518221
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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