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Our client, a Private Wealth Fund located in Midtown, Manhattan is seeking to hire a Temporary Junior Office Administrator for 2-3 months (with potential to extend). This position will provide administrative and facilities support to ensure smooth daily operations within the office. Hours are 8:30am-5:00pm daily, requiring 5 days in the office.

The role includes formatting internal documents and presentations, assisting with office food orders, and supporting facilities management with reporting and coordination. This position requires strong attention to detail, proficiency in Microsoft Word and PowerPoint, and excellent organizational skills. Pay rate up to $35/hour.

Key Responsibilities

Document Formatting & Administrative Support

• Format corporate policies, procedures, and internal documents according to company standards.
• Prepare and format Microsoft Word documents and PowerPoint presentations for internal and external use.
• Maintain consistency in branding, layout, and document quality.
• Support administrative tasks such as filing, data entry, and updating office records.

Office Operations & Food Ordering

• Manage daily or weekly office food orders (meals, snacks, catering, etc.).
• Coordinate with vendors and ensure timely delivery.
• Monitor supply levels related to food and kitchen essentials and reorder as necessary.

Facilities Management Support

• Assist the AVP, Facilities Management with reporting, tracking, and documentation.
• Support day-to-day facilities operations, including logging requests, updating maintenance records, and communicating with vendors or service providers.
• Help coordinate office repairs, deliveries, and general workplace upkeep.
• Support health, safety, and environmental compliance processes as required.

Qualifications & Skills

• 2+ years of administration or office support experience (or equivalent internship experience).
• Strong proficiency in Microsoft Word, Excel and PowerPoint, especially formatting and layout.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal abilities.
• Ability to multitask and work in a fast-paced environment.
• Positive attitude, willingness to learn, and collaborative mindset

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