Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 119,000 - $ 120,000 per year
New York, New York
Direct (Permanent) Full Time
$ 119,000 - $ 120,000 per year
January 12, 2026
|Job ID: A1442428NY-Perm_1768230756
January 12, 2026
Job ID: A1442428NY-Perm_1768230756
Job Summary
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Our client is seeking an experienced Administrative Assistant to provide dual support across the Enterprise Services team. This role combines floating coverage for executives and ongoing support for Valuations processes, requiring exceptional organizational skills, attention to detail, and the ability to thrive in a dynamic, fast-paced environment. The hours for this role are 8:30am-5:30pm with minimal overtime as needed, and will be 4 days onsite in Manhattan with 1 day remote (Fridays).
Responsibilities:
- Provide administrative support to the executives, including calendar, travel, and expense management
- Own recurring processes: quarterly certifications, monthly due diligence calls, and vendor invoice coordination
- Deliver seamless coverage for executives during primary admin absences
- Assist admins with overflow scheduling, meeting logistics, and onboarding coordination
- Maintain high service standards and ensure continuity across teams
- Support special projects and administrative operations as needed
Job Requirements:
- Bachelor's degree or 5+ years of administrative experience supporting senior executives
- Ability to manage recurring, deadline-driven workflows with accuracy
- Strong project coordination and organizational skills
- Excellent written and verbal communication; professional judgment and discretion
- Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint; ability to learn new systems
- Ability to work independently and adapt to changing priorities
Compensation/Benefits:
- Up to $120K base salary + paid overtime + discretionary bonus
- RSU stock award
- Healthcare starting day one; minimal employee contribution
- Free meals and snacks; wellness perks (weekly services)
- Generous PTO package
- 401(k) with match
A1442428NY-Perm_1768230756
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™