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Our client, a leading investment management firm located in Midtown Manhattan, is looking for a TTP Administrative Assistant to join their team. This position will start ASAP and will operate on a hybrid schedule (4 days in-office per week) between the hours of 8:30 AM - 5:30 PM with some flexibility and light overtime. Compensation is $75K-$85K annually.

Responsibilities:

• Oversee administrative staff globally and manage NYC office operations.
• Provide administrative support to the NY office, including reception and facilities.
• Manage team calendar (inclusive of all meetings across firm, send calendar markers, reflect into group meetings calendar to distribute to partners and firm members) for Partners and Research Analysts in NY.
• Coordinate extensive travel (international and domestic) for Partners and Research team. Handle visa work for international travel. Prepare full itineraries (travel, meetings, notes) and car transfers.
• Handle registration and preparation for conferences.
• Process team expenses through Ramp.
• Coordinate internal and external meetings, including agenda preparation, prep materials, and follow-ups.
• Collaborate with marketing team and share reception duties.
• Manage facilities components (conference rooms, phones, weekly lunches).
• Ad-hoc special projects.

Requirements:

• Bachelor's degree (minimum GPA 3.0).
• Minimum of 1 year of office experience.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize and make decisions in a fast-paced environment.
• Proficiency in Microsoft Office (especially Excel and PowerPoint).
• Extremely detail-oriented and reliable.
• Strong sense of personal responsibility, ownership mentality, and results-orientation.
• Ability to take direction but also work independently.
• Team player with a proactive, enthusiastic attitude.
• Tenacious/persistent - goes the extra mile.

Compensation/Benefits:

• $75K-$85K
• Medical plan (covers employee and family) with small employee contribution
• 401K with match
• Charitable match program
• 20 days PTO
• Gym in building, lounge and rooftop for events, and free yoga classes

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