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Our client, a global property management company in Melville, NY is looking to hire a Temporary Property Associate for one for their corporate locations. Schedule is Monday - Friday onsite, 8am - 5pm. Assignment starts January 2026 through April 2026. Position has potential to convert to perm.

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.

Job Responsibilities:

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.

Accounting

• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.

Tenant Relations:

• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.

Skills:

• 1+ year of related experience in administrative support or property management desired
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks

Pay rate:

• $27/hour

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