Temporary Executive Assistant
Temporary Executive Assistant
Boston, Massachusetts
|Full Time
|$ 42 - $ 42 per hour
Boston, Massachusetts
Full Time
$ 42 - $ 42 per hour
January 14, 2026
|Job ID: A1443191CP_1768405240
January 14, 2026
Job ID: A1443191CP_1768405240
Job Summary
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Our client, a leading private equity firm in Boston, MA, is seeking a highly polished Executive Assistant for a 6‑month maternity leave coverage beginning February 13th and running through August. This role is fully onsite, working 9:00 AM-5:00 PM, it is paying $42/hour and requires someone who is dependable, flexible, and able to support a collaborative admin team.
Key Responsibilities
Calendar & Outlook Management
- Manage complex executive calendars with accuracy and strong judgment
- Schedule meetings quickly while balancing shifting priorities and stakeholder needs
- Assess urgency, understand involved parties, and coordinate efficiently
- Utilize Outlook features to anticipate needs and handle requests proactively
Travel Coordination
- Complete travel requests promptly and accurately
- Review calendars to confirm logistics, meeting details, and locations
- Present efficient flight and hotel options with clear comparisons
- Manage special requests, approvals, and last‑minute changes
- Communicate booking issues quickly and provide practical alternatives
Software & Technical Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Familiar with OneNote, Adobe PDF tools, and standard office equipment
- Skilled in virtual meeting platforms such as Zoom
- Experienced with expense reporting systems, including Concur
Communication & Team Support
- Provide timely, clear communication with executives and the admin team
- Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
- Manage incoming requests thoughtfully and adapt to individual preferences
- Reduce inbox clutter by consolidating updates and sharing key information efficiently
What They're Looking For
- Prior Executive Assistant experience supporting senior leaders
- Industry experience in private equity or financial services preferred
- Heavy travel coordination and expense reporting background
- A reliable, consistent presence with minimal time off
- A flexible team player willing to support the broader admin group
- Someone who respects and prioritizes the schedules of other admins
A1443191CP_1768405240
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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