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Our client is a higher education institution seeking an onsite Office Manager to support student counseling and wellness services through 3/6/26. This role oversees daily administrative operations, clinician support, confidential recordkeeping, and departmental coordination in a student-facing environment. The position is onsite in Wellesley, Monday-Friday from 8:30 AM-4:30 PM with a one-hour unpaid lunch, paying $28/hr.

Job Responsibilities

• Serve as the initial point of contact for students seeking counseling and wellness services
• Manage daily administrative operations, recordkeeping systems, databases, and reporting
• Support department directors and clinicians with scheduling, EMR management, and correspondence
• Track budgets, process expense reimbursements, and assist with budget reporting and transfers
• Maintain department websites, assist with publications and social media content, and coordinate events
• Order and manage office and event supplies and liaise with vendors and IT/EMR providers
• Handle phones, mail, meeting minutes, travel arrangements, and confidential documentation

Candidate Qualifications

• Associate's degree required; Bachelor's degree strongly preferred
• 3-5 years of experience in a medical or clinical office setting
• Strong Microsoft Office skills (Word, Excel, PowerPoint) and database/EMR experience
• Excellent organizational, communication, typing, and proofreading skills
• Ability to maintain strict confidentiality and interact professionally with students and staff
• Proven ability to multitask, prioritize, work independently, and adapt in a fast-paced environment

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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