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This temporary Senior Administrative Associate role offers up to $28/hour (depending on experience) and runs 3-6 months, working onsite from 8:30 a.m. to 5:00 p.m. at a major Boston‑based medical institution. The position supports a highly specialized clinical department and requires strong organizational capabilities, attention to detail, and the ability to manage sensitive information in a fast‑paced healthcare environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities

• Maintain departmental recordkeeping systems, including sensitive administrative and financial data; update databases, verify data accuracy, and generate reports.
• Reconcile budget and expense reports, research discrepancies, and prepare financial and grant-related materials.
• Coordinate daily administrative operations including payroll, compliance documentation, personnel actions, and form processing.
• Support fellowship/residency programs by managing applications, scheduling interviews, preparing credentialing documents, and maintaining records.
• Plan and coordinate logistics for seminars, conferences, and special events, including materials, registration, and budgeting.
• Schedule meetings and appointments, manage calendars, and arrange travel accommodations.
• Oversee supply inventory, manage equipment servicing, and liaise with support departments.
• Produce correspondence, reports, charts, and other documents-including confidential materials-through transcription or drafted content.

Candidate Qualifications

• Associate's degree required; Bachelor's degree preferred.
• 3+ years of administrative experience, ideally in healthcare or higher education.
• Strong data management, organizational, and communication skills.
• Experience with financial reconciliation, reporting, and document preparation.
• Ability to handle confidential information with discretion.
• Familiarity with Epic is a plus.

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