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Our client, a well known household appliance company, is seeking a Temporary to Permanent Executive Assistant to support their President of North America and 2 other high level VPs. The candidate is expected to be in the office 5 days a week from 9am-5pm, with flexibility as needed from time to time.

About The Role:

Provide high degree of administrative support and exceptional customer service to the US Executive Team

• Coordinate calendars and assists in balancing conflicting priorities
• Prepare expense reports monthly
• Manage and coordinate meetings and appointments
• Provide support with various reports and documents
• Arrange travel plans in accordance with appropriate budget and policy
• Submit purchase orders and track receipt of goods
• Organize and maintain department files in accordance with company record control procedures
• Maintain department supplies in accordance with company purchase and requisition procedures
• Create, edit, and design PowerPoint presentation slides for Executive Team members as needed
• Coordinate Marketing closet (product ordering, inventory, mailings).
• Meet with outside vendors as instructed by US Executive Team
• Manage budget for on-site and off-site meetings

Seek out and effectively communicate needed information

• Respond to written and verbal inquiries and requests on own initiative
• Respond to routine correspondence or draft responses for leader approval
• Prepare letters, memos, complex reports, type performance reviews, and other forms as requested
• Provide support with various reports and documents
• Handle internal and external contacts professionally and in a courteous manner

Effectively coordinate meetings and conferences involving the Executive Team

• Coordinate and set agenda for executive team meetings and functions
• Ensure appropriate facilities are arranged and manage details for leaders appropriately
• Create and assemble presentation documents
• Prepare reports/projects which involve multiple resources/data sources
• Take and distribute minutes as required

Fulfill other duties as required

• Special projects as needed
• Relish the opportunities to pick up new activities that fall broadly in the purpose of the role
• Ability to take initiative to think outside the box and identify opportunities for improvement
• Identify problems and find solutions

About You:

• HS Diploma or GED required
• Minimum of 4+ years in an Office or Project Management role, preferably 2 years providing executive level support
• Advanced with Outlook and Microsoft Word
• Proficient Microsoft Office including Word, Excel, Outlook, and PowerPoint
• Excellent written and verbal communication
• Ability to be proactive and to anticipate needs based upon changing circumstances
• Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must
• Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization
• Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders
• Strong attention to detail and organization
• Self-starter with the ability to work independently
• Must be adaptable to a fast paced environment
• Schedule flexibility including overtime where necessary
• Strong communication and interpersonal skills
• Must be enthusiastic and personable
• Ability to maintain confidentiality
• Ingenious-empirical, disciplined and a problem solver
• Attuned-emotionally smart, having positive intent
• Shrewd-make sound decisions, long-term commercial thinking
• Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent

Compensation:

• Up to 105K DOE, hourly in line

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