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Our client, a professional services organization based in Princeton, NJ, is seeking a contract Executive Assistant/Office Administrator to jump in to help support their office for six months! This role will support multiple senior leaders while also serving as a key point of contact for the Princeton office. The ideal candidate brings strong calendar management experience, comfort working with multiple personalities, and a proactive approach to keeping both executives and the office running smoothly.

About the Job:

• Provide executive-level administrative support to multiple senior leaders, including complex calendar management and meeting coordination
• Attend internal meetings, take detailed notes, and distribute recaps with action items and follow-ups
• Manage and update Salesforce opportunities and review updates during regular check-ins
• Coordinate domestic and international travel arrangements
• Process expenses through Concur and support accurate timesheet submission in partnership with offshore teams
• Support planning of team events, gifts, and internal initiatives
• Serve as the primary point of contact for the Princeton office, including supplies, snacks, and general office coordination
• Conduct regular inventory checks and coordinate with Facilities on office and kitchen needs
• Ensure conference rooms are clean, organized, and properly stocked for meetings
• Coordinate office events, meals, and seasonal initiatives
• Manage mail, deliveries, and visitor support

About You:

• 3+ years of experience in an administrative or executive support role
• Strong calendar management experience, including supporting multiple leaders with varying priorities
• Comfortable managing expenses, timesheets, and travel logistics
• Highly organized with strong attention to detail and follow-through
• Polished, professional communication skills and a proactive work style
• Able to navigate different personalities and a fast-paced environment with discretion and professionalism
• Comfortable providing both executive support and hands-on office assistance
• Proficiency with Microsoft Office; experience with Salesforce or Concur is a plus

This is a contract role starting in early February and running through mid-July, offering up to $30/hour depending on experience. The schedule is hybrid, with Tuesdays and Thursdays on site. If you're not working and eager to jump into a new role, please apply today with a Microsoft Word copy of your resume!

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