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Our client is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Executive Director in a dynamic, fast-paced foundation environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while remaining calm and proactive under pressure. The hours are typically 8:30am - 5:30pm or 9:00am - 5:30pm (with some flexibility needed outside working hours), and the role is 3 days onsite in Manhattan, with the ability to flexible based on the needs of the business.

Responsibilities:

• Manage complex calendars, scheduling meetings across multiple time zones and global locations
• Coordinate domestic and international travel arrangements and prepare detailed itineraries
• Serve as gatekeeper for the Executive Director's time and manage confidential communications
• Prepare meeting notes, board materials, and follow-up action items
• Compile and track expense reports and reimbursements
• Liaise with internal teams and external stakeholders, including high-profile contacts
• Provide logistical support for board meetings, organizational events, and special projects

Job Requirements:

• 8-10+ years of experience as an Executive Assistant supporting senior leadership
• Exceptional organizational and time-management skills with strong attention to detail
• Ability to manage confidential information with discretion and professionalism
• Strong written and verbal communication skills; polished and professional demeanor
• Proficiency with office technology, virtual meeting platforms, and document management systems
• Ability to prioritize, adapt, and pivot quickly in a fast-paced, entrepreneurial environment

Compensation/Benefits:

• Up to $120K-$130K base salary
• Medical benefits (100% premium paid for employees) + deductible reimbursement provided
• Dental coverage available (employee-paid)
• 401(k) plan
• Highly collaborative and entrepreneurial environment with opportunities for growth

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