Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 99,000 - $ 100,000 per year
New York, New York
Direct (Permanent) Full Time
$ 99,000 - $ 100,000 per year
January 27, 2026
|Job ID: A1443815NY-Perm_1769523579
January 27, 2026
Job ID: A1443815NY-Perm_1769523579
Job Summary
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Our client is seeking a detail-oriented and proactive Administrative Assistant to provide high-level support to a team of investment professionals in a fast-paced environment. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a professional and collaborative demeanor. The hours are 8:00am - 5:00pm (with flexibility needed occasionally for overtime), and the role is 3 days onsite in Manhattan (4 days during training) with 2 days remote.
Responsibilities:
- Provide administrative support to 4-5 investment professionals and backup coverage for other team members
- Manage complex calendars and coordinate meetings across multiple time zones
- Organize domestic and international travel arrangements and prepare itineraries
- Process expense reports and maintain accurate records
- Assist with conference registrations and scheduling 1:1 management meetings
- Handle phone coverage and ensure team members are prepared for all meetings
- Perform light personal tasks for senior team members as needed
Job Requirements:
- Bachelor's degree required
- 2-4+ years of experience as an assistant in a fast-paced, demanding environment
- Strong organizational and multitasking skills with attention to detail
- Excellent written and verbal communication skills; professional demeanor
- Proficiency in Microsoft Outlook and Office Suite
- Ability to remain calm under pressure and demonstrate a proactive, "can-do" attitude
- Flexible and adaptable to changing priorities; team-oriented mindset
Compensation/Benefits:
- Up to $100K base salary + bonus
- 100% paid medical coverage starting day one
- Wellness programs, FSA, and commuter benefits
- 401(k) plan
- PTO package
- Free daily lunch and access to onsite gym
A1443815NY-Perm_1769523579
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™