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Our client, a prestigious nonprofit organization located in East Harlem, Manhattan, is looking for a Temporary Administrative Coordinator to directly support the Offices of the President and VP of Development.

Demonstrated experience in an executive office environment or in professional-level administrative support is strongly preferred. The successful candidate must maintain strict confidentiality, exercise good judgement, and act with the highest level of professionalism. The position, reporting to the Director of President and Trustee Affairs, provides high-level basic administrative support and performs several key functions:

This position will start ASAP in January 2026 and will operate on a hybrid schedule (4 days onsite, Fridays remote) between the hours of 9:00 AM - 5:00 PM.

Responsibilities:

• Serve as a welcoming, helpful point of contact for all constituencies, anticipating and identifying ways to support the President's Office and the efforts of all teams.
• Serve as primary point of contact for internal meeting scheduling; assist Director with external scheduling including for donor meetings and follow-up, on an as-needed basis.
• Preparing for internal and external meetings, including (but not limited to) confirming participant attendance, room and IT setup, ordering catering, preparing and organizing meeting materials.
• Preparation of bi-monthly All Staff meetings, including preparing agendas, collecting, and collating presentation materials, catering, IT, A/V, and room setup.
• Preparation for monthly Leadership meetings, including attendance confirmation, agenda preparation, and will attend to take minutes (to be distributed to as needed).
• Assist with President's travel schedule, including booking flights and hotels, preparing itineraries and briefing materials, supporting presentation creation including slides, and submitting reimbursements.
• Provide meeting and travel support for VP of Development, including scheduling and coordinating outreach to meeting participants.
• Processing monthly AmEx expense reports and other invoices, as needed.
• Execute special projects assigned by President's Office and VP of Development.
• Other duties as needed.

Qualifications:

• 3+ years' of experience supporting C-Suite executives.
• A proactive, engaged, flexible, and collaborative approach to work and a genuine interest in the mission of the organization.
• A high degree of discretion and confidentiality, and the highest degree of professionalism.
• Ability to prioritize workflow and self-identify appropriate deadlines.
• High degree of care and accuracy.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite.
• Experience with Salesforce is not required but appreciated

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