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Our client is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to two department heads within a leading investment firm. This newly created role requires exceptional organizational skills, strong technical proficiency, and the ability to manage multiple priorities in a fast-paced environment. The hours are 7:30/8am - 5/5:30pm (with flexibility for overtime needed), and the role is onsite 5 days a week in Manhattan.

Responsibilities:

• Manage complex calendars and coordinate meetings for two department heads
• Arrange domestic travel and prepare detailed itineraries (primarily for one executive)
• Process expense reports and maintain accurate records
• Draft meeting agendas, take notes, and track follow-up action items
• Assist with creating presentations using PowerPoint templates and manipulate data in Excel for reporting and analysis
• Collaborate with internal teams and provide operational support for ad hoc projects
• Utilize Slack and AI tools (e.g., ChatGPT) for communication and workflow optimization

Job Requirements:

• Bachelor's degree required
• 2+ years of administrative experience; professional services experience preferred
• Strong proficiency in Microsoft Excel (formulas, data manipulation, graph creation) and PowerPoint
• Familiarity and experience using Slack
• Excellent organizational and multitasking skills with attention to detail
• Strong written and verbal communication skills; professional demeanor
• Ability to work independently, exercise sound judgment, and maintain confidentiality
• Tech-savvy and adaptable to new tools and processes

Compensation/Benefits:

• Up to $125K base salary + bonus
• 100% employer-paid medical coverage, annual HAS contribution
• Fertility benefits
• Fitness benefits and free daily lunch ($20/day)
• 401(k) with employer match
• 20 day PTO package

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