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We are seeking a highly organized, detail-oriented, and versatile Administrative Assistant to provide comprehensive support to our executive team and manage daily office operations. This role is pivotal in ensuring smooth office functionality, maintaining security protocols, and facilitating efficient executive functions. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

About the Job:

Front Desk, Office Operations, and Executive Support:

• Serve as the primary point of contact for the office, greeting visitors and managing incoming calls with professionalism.
• Manage visitor access, ensuring all guests are properly signed in and adhere to security procedures.
• Order, receive, and maintain inventory of all office supplies, ensuring adequate stock levels.
• Manage vendors and work with building manager to facilitate any needed repairs
• Manage the office kitchen, including keeping it stocked with supplies, ensuring cleanliness, and coordinating with cleaning staff as needed.
• Order lunches and refreshments for internal meetings and events, including setup and post-meeting cleanup.
• Coordinate and book complex domestic and international travel arrangements for executives, including flights, hotels, and ground transportation.
• Draft, proofread, and format professional memos, emails, and other internal communications.
• Create and edit PowerPoint presentations for executive meetings and internal events.
• Assist with the planning and coordination of company events, including managing logistics and vendor communications.
• Provide general administrative support to the executive team as assigned, managing calendars, scheduling meetings, and assisting with various projects as needed.

Qualifications:

• High school diploma or equivalent required
• 5-7 years of experience in an administrative support role, preferably in a fast paced corporate environment.

About the Job:

• Pay: $33/hr-$36/hr
• Temporary to Hire Position, Starting ASAP!
• Hours are 9:00Am - 5:00Pm
• 100% On-Site in sterling, VA.

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