Executive Assistant
Executive Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 124,000 - $ 125,000 per year
New York, New York
Direct (Permanent) Full Time
$ 124,000 - $ 125,000 per year
January 27, 2026
|Job ID: A1444746NY-Perm_1769539606
January 27, 2026
Job ID: A1444746NY-Perm_1769539606
Job Summary
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Our client is seeking a proactive and resourceful Executive Assistant/Office Coordinator to support founding leaders of a growing investment firm and help establish their newly built New York office. This hybrid role blends high-level administrative support with hands‑on office management and requires strong organizational skills, sound judgment, and a "no task too small" mindset. The hours are 8:00am-6:00pm with some flexibility, and the position is fully onsite in Manhattan.
Key Responsibilities:
- Provide administrative support to senior leaders, including complex calendar management, scheduling, and meeting coordination
- Assist with office operations, reception duties, supply ordering, and vendor coordination once the new office opens
- Coordinate travel arrangements, prepare itineraries, and manage expense processing
- Support office culture initiatives, team events, and cross‑office engagement between NYC and Atlanta
- Handle DealCloud data entry, onboarding logistics, and general administrative tasks
- Partner closely with founders to support day‑to‑day needs and assist with special projects tied to company growth
Qualifications:
- 3-5+ years of administrative, office management, or EA/OM hybrid experience
- Strong organizational and communication skills with a polished, professional demeanor
- Ability to operate in fast‑paced, entrepreneurial environments with a scrappy, "roll up your sleeves" mindset
- Experience supporting senior leaders; VC/PE/startup exposure preferred but not required
- High energy, strong judgment, and ability to build culture in a growing office
- Bachelor's degree required
Compensation/Benefits:
- Up to $125K total compensation + small equity component
- Medical, dental, and vision insurance options
- PTO package
A1444746NY-Perm_1769539606
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
Beacon Hill. Employing the Future™