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Our client is seeking a proactive and highly organized Office Operations Associate to support the day‑to‑day operations of a tight‑knit family office. This role blends office management, operations, and light executive assistant coverage, requiring exceptional judgment, a polished presence, and the ability to pivot quickly with a no‑task‑too‑small mindset. The hours are 8:30am-5:30pm with a one‑hour lunch, and the role is onsite four days per week with flexibility to work a fifth day as needed.

Key Responsibilities:

• Support office operations including supply management, facilities coordination, vendor relationships, insurance tracking, and IT coordination
• Manage expense processing, invoicing, and bill pay using systems such as QuickBooks, Bill.com, and Ramp
• Assist with payroll‑adjacent office tasks, general administrative workflows, and special projects
• Provide EA coverage for senior leaders when needed, including calendar support, meeting prep, and communication follow‑through
• Partner with the PA and EA on task tracking, prioritization, and operational coordination across the office
• Maintain a polished and welcoming front‑office presence while handling inquiries and sensitive information with discretion

Qualifications:

• 5-10+ years of office management or operations experience; financial services or family office strongly preferred
• Bachelor's degree preferred
• Strong organizational skills with the ability to prioritize effectively and adapt quickly to shifting needs
• Polished, professional demeanor with strong interpersonal skills and a warm, steady presence
• Proactive, self‑starter mindset with a willingness to take ownership and ask clarifying questions
• Experience with expense tools (QuickBooks, Bill.com, Ramp) and comfort handling confidential information

Compensation/Benefits:

• Up to $150K base salary
• Medical: 90% employer‑paid; Dental: 75% employer‑paid; Vision fully employee‑paid
• 401(k) with employer match after three months
• PTO package
• Commuter benefits

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