Administrative Assistant
Administrative Assistant
New York, New York
|Direct (Permanent) Full Time
|$ 89,000 - $ 90,000 per year
New York, New York
Direct (Permanent) Full Time
$ 89,000 - $ 90,000 per year
February 02, 2026
|Job ID: A1445563NY-Perm_1770053386
February 02, 2026
Job ID: A1445563NY-Perm_1770053386
Job Summary
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Our client is seeking a highly organized and team‑oriented Administrative Assistant to support front‑office investment professionals within a global investment firm. This role requires strong communication skills, exceptional attention to detail, and the ability to manage complex scheduling and logistics in a fast‑paced environment. Hours vary slightly depending on the team, and the position is fully onsite in New York City.
Key Responsibilities:
- Manage complex calendars and anticipate scheduling needs across multiple stakeholders
- Coordinate global travel, including itineraries, visas, logistics, and last‑minute changes
- Handle expense management, reimbursement processing, and receipt tracking
- Serve as the first point of contact for internal and external requests with professional gatekeeping
- Support team events, offsites, and social initiatives, including logistics and attendee coordination
- Provide backup coverage across the broader administrative team to maintain operational continuity
Qualifications:
- 3+ years of administrative experience; financial services strongly preferred
- Bachelor's degree required
- Strong organizational skills with the ability to multitask and prioritize competing deadlines
- Excellent written, grammatical, and verbal communication skills
- Proficiency in Microsoft Office Suite; ability to learn new systems quickly
- Team‑oriented with a "no task too small" mentality and strong work ethic
Compensation/Benefits:
- Up to $90K base salary + discretionary bonus
- Medical, dental, and vision coverage with employee contribution, FSA and HSA options
- PTO package
- Commuter benefits up to $400 per month
- Free daily lunch ($25/day) plus breakfast, snacks, and beverages
- 401(k) with employer match
A1445563NY-Perm_1770053386
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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