Administrative Coordinator - 50K

Position Summary
The Administrative Coordinator is responsible for supporting the day‑to‑day operations of a busy corporate office. This role works closely with leadership, property management, service teams, technicians, and subcontractors to help ensure efficient, accurate, and timely administrative processes across the organization.

Essential Functions

• Answer phone calls and emails, providing information or routing inquiries as needed
• Schedule corrective and preventive maintenance work orders
• Reconcile monthly expense reports for Maintenance Technicians and submit for approval and payment
• Assist the Service Coordinator with various operational tasks
• Order and pick up supplies and materials
• Prepare reports and spreadsheets as required
• Maintain accurate property and facility data within internal shared drives
• Prepare invoices for non‑standard services
• Submit uniform orders for new hires and seasonal needs
• Maintain organization and inventory for common areas (kitchen, lobby, conference rooms, etc.)
• Assist with proposals and presentation preparation
• Coordinate travel arrangements for leadership as needed
• Generate weekly work order status reports for management
• Adjust schedules and priorities daily based on emergencies or work delays
• Prepare required monthly facility reports and additional reporting as requested
• Enter and retrieve data within database systems
• Communicate updates related to on‑call schedules, property changes, and service needs

Corrigo Lead Responsibilities

• Oversee administrative‑level reporting and tracking
• Support Service Coordinators across the full portfolio
• Conduct meetings with Maintenance Technicians and Service Coordinators to ensure system accuracy and consistency
• Set up and manage vendor information
• Assign and submit service requests as needed
• Verify work orders for all property locations
• Verify and process client invoicing for service work

Additional Functions

• Support Property/Facility and Operations Managers with various administrative tasks
• Perform other duties as assigned

Competencies

• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook
• Clear and concise written and verbal communication skills
• 1+ year of experience in an administrative support role or a combination of education and experience that provides the required skills

Technical Skills

• Ability to operate copiers, printers, fax machines, and standard office equipment

Required Qualifications

• High school diploma or equivalent
• 1-3 years of relevant administrative experience
• Valid driver's license

Preferred Qualifications

• Associate or bachelor's degree