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Our client, a national litigation firm, is seeking a Temporary Office Services Coordinator to join their NYC team. This role would start as soon as soon of the week of 2/9 and would last for at least 1 month, with the potential to extend as needed by the team. This is a 5 day in office position. From Monday through Thursday, the hours are 8:30am-5:30pm, and on Friday the hours are 8:30am-2:30pm. The role pays up to $25/hr.

Duties and Responsibilities

• Serve as the face of the office, greeting visitors and being a resource for all NYC office employees
• Organize and maintain pantry inventory, ordering supplies when needed, overseeing deliveries, resolving order issues
• Ensure all common areas are kept neat, clean, stocked, and operational
• Manage all aspects of meeting coordination and preparation
• Oversee office hoteling system (until office move in late summer 2026)
• Maintain a system for sorting, tracking, and ensuring timely sending, receipt, and distribution of all mail and packages
• Administer all building and space related matters, including security card access, liaising with building management, and overseeing office repair work
• Coordinate with the Firm's IT department and/or local resources to address technology issues and provide troubleshooting support for IT problems in the office as needed
• Organize and maintain the copy room, ensuring supplies are ordered, organized, and in stock
• Organize and manage weekly in-office meals and other food deliveries
• Assist the NYC HR Generalist to organize and manage NYC office events
• Coordinate with vendors as needed for inspections, repairs, deliveries and orders
• Assist with employee onboarding and offboarding
• Assist with planning and execution of various tasks related to office relocation in late summer 2026
• Serve as back-up to the Firm's current receptionists to answer, screen, and forward incoming phone calls (as needed)
• Other administrative tasks as assigned

Preferred Qualifications:

• At least two+ years of experience working in an office-setting strongly preferred
• Strong customer service mindset and can-do attitude
• Excellent organizational skills with ability to handle the competing priorities of multiple regular tasks and special projects
• Ability to communicate effectively with colleagues, clients, and vendors
• Detail oriented and team player
• Proactive approach to suggesting process improvements and office enhancements
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook; comfortable with learning new systems
• High School or Equivalent

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