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Our client is seeking a highly proactive Executive Assistant to support two Co‑Heads within the Human Capital Group of a global investment bank. This role requires exceptional organizational skills, strong judgment, and the ability to manage intense, fast‑moving calendar workflows with competing priorities. The hours are 9:00am-6:00pm with some flexibility, and the position follows a hybrid model with four days onsite (Monday-Thursday) and Fridays remote.

Key Responsibilities:

• Manage heavy, complex calendars for two Co‑Heads of HR, prioritizing rapidly evolving schedules and ensuring seamless transitions between meetings
• Act as gatekeeper for senior leadership by screening calls, managing inquiries, and coordinating across internal stakeholders
• Coordinate domestic and international travel, conference registrations, and detailed itineraries
• Prepare and process expense reports in Workday; manage confidential information with care and discretion
• Liaise across multiple departments to schedule meetings, resolve conflicts, and support team operations
• Provide administrative support including document preparation, scanning, printing, conference room reservations, and internal meeting support

Qualifications:

• 8+ years of Executive Assistant experience supporting senior leaders in fast‑paced environments; finance or professional services strongly preferred
• Highly organized, punctual, detail‑oriented, and able to manage intense scheduling volume
• Strong communication and interpersonal skills with polished, professional presence
• Ability to anticipate needs, prioritize under pressure, and work with multiple leadership styles
• Proficiency in Microsoft Office Suite and familiarity with Workday preferred
• Strong judgment, confidentiality, and ability to seamlessly support multiple executives

Compensation/Benefits:

• Up to $100K-$115K base salary + discretionary bonus + paid overtime
• Medical, dental, and vision plans with multiple options
• Wellness program with HSA contributions or premium reductions
• 401(k) with employer match
• Employee assistance program, commuter benefits, family care resources, sports club memberships
• PTO package

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