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Our client is seeking a proactive, highly organized Office Manager & Assistant to oversee daily office operations while providing administrative support to three Managing Directors within a growing structured credit platform. This hybrid role requires exceptional judgment, strong communication skills, and the ability to maintain a polished, well‑run office environment. Hours are 8:30am-5:30pm with some flexibility for overtime. The position is hybrid with Monday-Thursday in office and Fridays remote.

Key Responsibilities:

• Oversee day‑to‑day office operations including supply management, pantry stocking, facilities requests, vendor coordination, and general upkeep
• Ensure the NYC office is well‑organized, fully stocked, and operating seamlessly; proactively identify improvements to the workspace
• Serve as the main go-to for technology setups, troubleshooting, and new‑hire coordination
• Manage calendars for three MDs (CFO/COO and two Portfolio Managers), resolving conflicts and prioritizing time effectively
• Coordinate domestic and international travel, including detailed itineraries and required documentation
• Handle expense processing through Concur, ensuring timely and accurate submissions
• Support executive meetings by preparing agendas, materials, communications, and follow‑ups
• Assist with special projects, internal events, distribution lists, and ad hoc requests across the office
• Provide high‑touch, proactive support with a "no task too small" mindset and strong ownership of responsibilities

Qualifications:

• 5+ years of experience as an Office Manager, Executive Assistant, or hybrid OM/EA in finance or a similar professional environment
• Strong organizational skills with the ability to prioritize multiple tasks and juggle competing demands
• Creative, proactive problem‑solver with the confidence to anticipate needs and implement solutions
• Excellent written and verbal communication skills; polished, professional, and approachable presence
• Comfortable working onsite and partnering closely with a lean, high‑performing administrative team
• Proficiency in Microsoft Office Suite; experience with Concur or similar systems a plus

Compensation/Benefits:

• Up to $125K base salary + paid overtime + discretionary bonus
• Medical/dental/vision plans; supplemental coverage available
• 401(k) for employee contributions
• PTO package
• Free breakfast, lunch, coffee, and access to onsite gym

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