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Our client, one of the world's largest sovereign wealth funds, is seeking to hire a Temporary Executive Assistant to support a Private Equity team of up to 10 individuals during a transitional period. There is the opportunity to be considered for the full-time seat for the right candidate! This position will require 4 days on-site with Fridays remote, from 9am-5pm with paid overtime and reachability after hours. Pay rate up to $55/hour during temp. If perm, this position pays between 100-120K base DOE.

Responsibilities:

• Scheduling meetings across multiple time zones (Europe and Asia) including related responsibilities: setting up conference call dial-ins, conference room reservations, ordering lunches, printing meeting materials.
• Coordinating domestic and international travel (flight, hotel and transportation).
• Proactively managing schedules to anticipate conflicts and changes.
• Completing expense reports for travel and expense reimbursement in accordance with company policy via Concur.
• Coordinating and interfacing with Singapore based Headquarters functions and administration staff
• Supporting projects and team initiatives such as recruiting, event coordination, and market research.

Qualifications:

• A bachelor's degree with a good GPA is preferred
• At least 3 years relevant work experience, preferably with a financial services or other professional services firm supporting more than one executive.
• Excellent verbal and written communication skills, attention to detail
• Ability to anticipate needs, prioritize responsibilities, effectively handle calendar conflicts and proactively manage schedule changes.
• Comfortable to juggle multiple stakeholders with various and sometimes competing demand styles
• Adapt quickly to changes in travel and events scheduling, exhibiting creative problem-solving skills and a flexible, can-do attitude.
• Interest to work and thrive in a fast paced, constantly changing environment.
• Confidence to balance multiple priorities by considering context, urgency, and importance.
• Strong MS Outlook skills and capacity to quickly adapt to various technologies, including platforms relating to video conferencing (incl. Zoom, Teams), electronic signatures (DocuSign), expense reports (Concur), SharePoint and compliance.
• Comfortable working independently on activities in which instructions, practices, and procedures may require some interpretation, while enjoying being part of a team.
• Self-starter, proactive approach to providing exceptional service with strong interpersonal skills.
• Ability to show discretion and handle confidential, sensitive information.
• Experience to deal effectively with internal and external stakeholders at all levels

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