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Our client is seeking a proactive and highly organized Office Coordinator to support day‑to‑day office operations within a growing investment firm. This role requires strong communication skills, initiative, and comfort sitting at the front desk while partnering closely with a small administrative team. Hours are 8:30/9:00am-5:00/5:30pm with no overtime required, and the position is fully onsite five days per week, with remote Fridays during the summer.

Key Responsibilities:

• Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
• Manage conference room coordination including setup and breakdown before and after meetings
• Handle incoming and outgoing mail, deliveries, and FedEx preparation
• Maintain organized reception, pantry, and communal spaces; ensure supplies and groceries are stocked
• Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
• Prepare DocuSign packets for team members; assist with business card ordering
• Maintain and update contacts across multiple platforms
• Support event planning including team outings and the annual holiday gathering
• Assist with office operations and administrative tasks as needed; act as a backup to other administrative staff

Qualifications:

• 5+ years of experience in office coordination, reception, or administrative roles; finance or professional services preferred
• Strong communication skills and a friendly, dependable presence
• Highly organized with strong attention to detail and the ability to multitask
• Proactive problem‑solver with strong initiative and follow‑through
• Comfortable working at the front desk and representing the office professionally
• Interest in growing into a broader administrative or EA role over time
• Proficient in Microsoft Office
• Degree preferred

Compensation/Benefits:

• Up to $75K-$100K base salary + discretionary bonus
• Medical, dental, and vision benefits for employees and dependents
• Generous PTO package
• 401(k) plan
• Fully onsite role with summer remote Fridays

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