Overview

Seeking a polished and professional Reception / Administrative Assistant to serve as the first point of contact and provide essential administrative support in a highly refined, client‑facing office environment. This role requires exceptional professionalism, strong organizational skills, and the ability to interact confidently with a wide range of personalities while supporting day‑to‑day office operations.

Responsibilities

• Greet and welcome visitors with warmth and professionalism
• Serve as the primary point of contact for the front desk, including answering and directing calls
• Manage conference room scheduling, meeting setup, and post‑meeting clean‑up
• Coordinate meeting logistics, including room readiness, materials, and general support
• Maintain a polished office environment, including stocking supplies and ensuring shared spaces are presentable
• Provide administrative support to two senior leaders, including:
  • Light travel coordination (hotel bookings, dinner reservations, occasional flights)
  • Expense reporting and basic administrative tasks
• Anticipate office and leadership needs, proactively addressing issues as they arise
• Navigate competing priorities with accuracy, professionalism, and a service‑oriented mindset
• Build strong working relationships across the office by being approachable, adaptable, and dependable

Qualifications

• Minimum 1+ year of experience in a receptionist or administrative support role
• Experience in a professional services, corporate, or client‑facing environment preferred
• High level of professionalism, polish, and discretion - must be comfortable being the face of the office
• Strong verbal and interpersonal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks while maintaining a calm and welcoming demeanor
• Comfortable learning new administrative tasks and systems; resourceful and proactive
• Stable work history; candidates with 3+ years of experience should demonstrate consistency