Administrative Assistant

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Beacon Hill is hiring a contract Administrative Assistant to support a growing energy company in Evansville, IN. This position plays a critical role in helping the leadership team stay organized and efficient.

Responsibilities:

• Provide daily administrative support to leadership and cross-functional teams within a fast-paced energy environment
• Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders
• Prepare, format, and distribute reports, presentations, and internal communications
• Maintain organized filing systems (electronic and physical) for contracts, project documentation, and compliance records
• Support project coordination efforts, including tracking timelines, deliverables, and follow-ups
• Handle incoming calls, emails, and correspondence with professionalism and urgency
• Assist with invoicing, expense tracking, and basic data entry related to operational activities
• Coordinate travel arrangements, meeting agendas, and event planning as needed
• Serve as a liaison between departments to ensure smooth communication and workflow
• Order office supplies and support general office operations to maintain an efficient workplace

Requirements:

• Prior administrative experience preferably within energy, utilities, engineering, or a related industry
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• High attention to detail and accuracy in all work
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Ability to handle confidential information with discretion
• Comfortable working in a fast-paced, team-oriented environment
• Associate or bachelor’s degree preferred but not required

A1462083CHI_1780973374

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