To Apply for this Job Click Here
Our client is seeking a polished, high‑energy Office Coordinator to serve as the front‑of‑house presence within a design‑forward private equity office in SoHo. This is a hospitality‑driven, white‑glove office role that blends reception, office operations, and event support. The ideal candidate is warm, proactive, and enjoys being the go‑to person in a highly visible environment with constant interaction across teams and guests. Hours are 9:00am-5:00pm with strong work‑life balance, and the role is fully onsite five days per week.
Key Responsibilities:
- Serve as the front‑of‑house presence, welcoming guests and maintaining a polished office environment
- Manage conference room scheduling, catering, and meeting logistics
- Coordinate office operations, including vendor management, supplies, and building relationships
- Oversee pantry, lunch program, and overall office experience
- Support internal events and team activations
- Partner with HR to assist with onboarding logistics and employee experience initiatives
- Act as the main point of contact for building management and external vendors
- Maintain a highly organized and visually appealing office space
- Provide ad hoc administrative support and assist across teams as needed
- Act as a “catch‑all” for day‑to‑day office needs and special projects
Qualifications:
- 3+ years of experience in office coordination, reception, or hospitality
- Strong customer service mindset with a polished, client‑facing presence
- Comfortable working in a highly visible front‑of‑house role
- Excellent communication and interpersonal skills
- Highly organized with strong attention to detail
- Proactive, self‑starter with ability to take ownership
- Ability to multitask and thrive in a fast‑paced environment
- Flexible, team‑oriented mindset with a “no task too small” attitude
Compensation/Benefits:
- Up to $75K-$90K base salary + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- 401(k) plan
- PTO package (10 days PTO. 5 sick days and additional holiday time off)
- $285/month wellness stipend, $75/month phone reimbursement
- $20/day lunch stipend + catered lunch on Mondays
- Uber home after 6:30pm (seasonal policy)
- Pre‑tax commuter benefits
A1462182NY-Perm_1781022726