Office Coordinator

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Our client is seeking a polished, high‑energy Office Coordinator to serve as the front‑of‑house presence within a design‑forward private equity office in SoHo. This is a hospitality‑driven, white‑glove office role that blends reception, office operations, and event support. The ideal candidate is warm, proactive, and enjoys being the go‑to person in a highly visible environment with constant interaction across teams and guests. Hours are 9:00am-5:00pm with strong work‑life balance, and the role is fully onsite five days per week.

Key Responsibilities:

• Serve as the front‑of‑house presence, welcoming guests and maintaining a polished office environment
• Manage conference room scheduling, catering, and meeting logistics
• Coordinate office operations, including vendor management, supplies, and building relationships
• Oversee pantry, lunch program, and overall office experience
• Support internal events and team activations
• Partner with HR to assist with onboarding logistics and employee experience initiatives
• Act as the main point of contact for building management and external vendors
• Maintain a highly organized and visually appealing office space
• Provide ad hoc administrative support and assist across teams as needed
• Act as a “catch‑all” for day‑to‑day office needs and special projects

Qualifications:

• 3+ years of experience in office coordination, reception, or hospitality
• Strong customer service mindset with a polished, client‑facing presence
• Comfortable working in a highly visible front‑of‑house role
• Excellent communication and interpersonal skills
• Highly organized with strong attention to detail
• Proactive, self‑starter with ability to take ownership
• Ability to multitask and thrive in a fast‑paced environment
• Flexible, team‑oriented mindset with a “no task too small” attitude

Compensation/Benefits:

• Up to $75K-$90K base salary + discretionary bonus
• 100% employer‑paid medical, dental, and vision coverage
• 401(k) plan
• PTO package (10 days PTO. 5 sick days and additional holiday time off)
• $285/month wellness stipend, $75/month phone reimbursement
• $20/day lunch stipend + catered lunch on Mondays
• Uber home after 6:30pm (seasonal policy)
• Pre‑tax commuter benefits

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