Salary: $80,000+ DOE
Schedule: 8:30 AM - 5:30 PM, onsite
Additional: OT eligible; company‑issued laptop + phone provided.

About the Role

We are seeking a skilled Executive Assistant to support a group of senior leaders within a fast‑paced financial services environment. This position plays a critical role in keeping operations running smoothly across a high‑visibility team with frequent client interaction. The ideal candidate thrives in a dynamic setting, communicates warmly and professionally, and is comfortable managing multiple competing priorities at once.

You'll support 2 executives (MDs, Directors, and VPs), coordinate complex scheduling, and serve as a central point of contact for both internal colleagues and external partners.

Key Responsibilities

Executive Support & Calendars

• Manage intricate calendars for several executives, proactively resolving conflicts and anticipating scheduling needs.

Travel & Logistics

• Coordinate detailed domestic and international travel, monitor itinerary changes, and handle timely expense reports.

Meetings & Events

• Organize meetings, conferences, and team sessions-including space reservations, catering, materials, and A/V needs.

Communication & Coordination

• Act as a primary liaison for your executives, preparing polished communication and maintaining strong relationships across teams.

Teamwide Support

• Provide guidance to junior administrative team members, share best practices, and contribute to a collaborative, solutions‑oriented environment.

What Makes Someone Successful in This Role

• Strong financial services exposure (industry familiarity is important)
• Warm, engaging communication style-this group is very client‑facing
• Experience supporting multiple senior leaders simultaneously
• Able to operate at a quick pace while staying organized and composed
• Proficiency in the full Microsoft Office Suite (non‑negotiable)
• Intellectually curious, comfortable asking questions, and eager to understand the broader business
• Calm under pressure and able to navigate shifting priorities
• Professional maturity and confidence
• Ideal for someone with junior‑to‑mid level EA experience looking to grow

Qualifications

• Typically 6+ years of administrative or executive support experience in a fast-paced environment
• Advanced Microsoft Outlook, Excel, PowerPoint, and Word skills
• Experience with calendar management, inbox oversight, and preparing/editing professional documents
• Strong attention to detail, accuracy, and confidentiality
• Must be authorized to work in the U.S.