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Beacon Hill is hiring! We have partnered with a growing financial services firm in downtown Chicago in hiring a contract Executive Assistant to start immediately. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will act as a trusted partner, ensuring smooth day-to-day operations and supporting strategic initiatives.

Key Responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with discretion.
• Organize internal and external meetings, including logistics, agendas, and materials.
• Assist with planning and execution of company events and client engagements.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and prioritize emails, calls, and requests for attention.
• Support special projects and initiatives as directed by executives.
• Conduct research and compile data for decision-making.
• Process expense reports and maintain accurate records.
• Ensure compliance with company policies and procedures.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 3+ years of experience as an Executive Assistant or similar role, preferably in financial services.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with financial industry tools.
• Ability to work independently and handle sensitive information.

Core Competencies

• Professionalism and discretion.
• Attention to detail and accuracy.
• Adaptability and problem-solving skills.
• Strong interpersonal and relationship-building skills.

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