Administrative Assistant
Administrative Assistant
Waltham, Massachusetts
|Direct (Permanent) Full Time
|$ 75,000 - $ 85,000 per year
Waltham, Massachusetts
Direct (Permanent) Full Time
$ 75,000 - $ 85,000 per year
October 28, 2025
|Job ID: AP1432458BOS_1761681415
October 28, 2025
Job ID: AP1432458BOS_1761681415
Job Summary
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Administrative Assistant to $85K - Apply Today!
Our client, a prestigious investment firm, is seeking an Administrative Assistant to provide comprehensive support to their executive team! This role will collaborate with a small team of assistants while managing diverse responsibilities ranging from calendar coordination to office management. The ideal candidate has 2+ years of administrative experience with a proactive, can-do attitude.
Position Details:
- Location: Waltham, MA
- Work Model: Hybrid
- Degree: Required
- Responsibilities include providing administrative support to multiple executives; arranging seamless travel itineraries with proactive planning; managing calendars to eliminate conflicts; preparing expense reports in Concur and processing invoices with full ownership; coordinating document execution and storage; maintaining office operations including kitchen supplies, daily lunch orders and catering; managing production and wellness room supplies; and handling all mail and packages.
- The ideal candidate possesses strong Microsoft Office Suite proficiency; exceptional written and verbal communication skills; organized with proactive problem-solving abilities; comfort handling confidential information; willingness to be responsive evenings/weekends for time-sensitive matters; ability to remain calm under pressure; keen attention to detail; and a jack-of-all-trades mentality where no task is too big or small.
Join this firm offering substantial bonus potential, an on-site gym and lunch accommodations!
AP1432458BOS_1761681415
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About Beacon Hill
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.
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