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Job Title: Client Intake Coordinator

Classification: Non-Exempt
Location: 100% On-site (Dallas, TX)
Schedule: Monday - Friday, 8:30 AM - 5:30 PM
Compensation: $55,000 - $65,000 annually

Summary:

Beacon Hill Legal is seeking a Client Intake Coordinator to join a prominent firm in Dallas. The Client Intake Coordinator will play a critical role in managing the intake process for new clients and matters, ensuring compliance with conflict check procedures and firm policies. This position requires a proactive, organized, and detail-oriented individual who can work independently and communicate effectively with attorneys and internal teams. This opportunity is direct hire and full time.

Core Responsibilities:

• Conduct conflict checks and open new matters upon clearance
• Ensure all intake documentation (forms, engagement letters, retainers) is complete
• Follow up with attorneys and resolve potential conflicts, including ethical wall preparation
• Use internal systems and Coyote billing software for intake and billing support
• Collaborate with the Risk Management Committee and accounting team on special projects

Qualifications:

• High school diploma required; college degree preferred
• Minimum of 2 years in a legal assistant or conflicts role within a law firm required
• Strong organizational and follow-through abilities
• Excellent internal customer service and communication skills
• Ability to work under tight deadlines and manage multiple priorities
• Comfortable navigating sensitive or high-pressure situations
• Proficiency in Microsoft Office Suite and billing software; experience with Coyote is a plus

If you have experience with conflict checks as a Legal Assistant or the like, we encourage you to apply!

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