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Legal Administrative Assistant

Location: Wilmington, DE

Excellent Deleware law firm looking for a skilled Litigation Administrative Assistant to join its Commercial Litigation team. The ideal candidate will have at least 5 years of litigation and e-filing experience and be a proactive, detail-oriented self-starter. This role requires the ability to thrive in a fast-paced environment while managing a high volume of tasks.

This is a full-time, non-exempt position with regular hours from 9:00 AM to 5:30 PM, Monday through Friday, with occasional overtime. Hybrid worke schedule available.

Primary Responsibilities:

• Prepare, format, edit, and proofread legal documents, correspondence, and memoranda.

• Transcribe dictation and assist with the preparation of client communications.

• Manage electronic filings using File&ServeExpress CM/ECF.

• Provide timely and accurate responses to client calls and emails.

• Enter attorneys' time and assist with billing processes.

• Maintain and file documents in the electronic case management system.

• Prepare conflicts of interest requests and monitor case statuses.

• Open and close files, managing their progression throughout the case lifecycle.

• Assist with overflow work when workload permits.

• Maintain client files with discretion and confidentiality.

• Perform other administrative duties as needed.

Key Skills:

• Strong client-service mindset and a positive attitude with a commitment to excellence.

• Technical proficiency with databases and case management software.

• Ability to work independently and as part of a team, demonstrating initiative and good judgment.

• Exceptional interpersonal skills, with the ability to communicate effectively with clients and professionals in person, via email, and by phone.

• Strong written and verbal communication skills.

• Ability to manage multiple deadlines under pressure.

• Proficiency in writing, editing, and proofreading.

• Maintain high standards of integrity and client confidentiality.

Qualifications:

• Minimum of 5 years of litigation and e-filing experience in a legal administrative assistant role.

• Proficiency in Microsoft 365

• Familiarity with Aderant Expert case management software.

Qualified candidates should send a copy of their resume to [email protected].

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