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We are seeking a dedicated Executive Legal Secretary to provide vital administrative support to our Litigation Section. This role requires strong collaboration and a commitment to confidentiality, ensuring that we maintain the highest level of professionalism for our clients and colleagues.

Essential Duties and Responsibilities:

• Prepare draft documents such as briefs and motions, working closely with attorneys to utilize firm templates.
• Coordinate and format multi-document filings for State and Federal courts, adhering to all requirements.
• Update and maintain case information in Court Alert, including deadlines and reminders.
• Organize and prepare notebooks, binders, and exhibits for attorneys.
• Open new client files and conduct conflict checks in coordination with the New Business Intake team.
• Maintain an efficient document management system and proofread documents for accuracy.
• Manage calendars, assist with meeting deadlines, and coordinate conferences, ensuring all logistics are handled smoothly.
• Oversee the billing process under attorney supervision and provide excellent customer service to clients.
• Handle travel arrangements and assist with new attorney admissions as needed.
• Perform research and prepare materials for publications or speaking engagements.
• Ensure adequate backup support for secretaries during scheduled time off and adhere to Firm policies.

Knowledge, Skills, and Abilities Required:

• Bachelor's degree preferred; 3-5 years of litigation experience required.
• Proficient in Microsoft Office Suite, document management systems (NetDocs), and billing software (Carpe Diem).
• Familiar with ECF and Texas state filing systems and have a solid understanding of legal procedures.
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced environment.
• Excellent interpersonal and communication skills, with a commitment to customer service.
• Flexibility to work overtime when necessary.

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