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Position Summary

The Bookkeeper / Office Manager is a key leadership role responsible for overseeing the company's financial operations while managing daily office administration. This position requires a highly organized, detail-oriented professional who is comfortable wearing multiple hats in a small, privately owned business environment. The ideal candidate will ensure accurate financial reporting, maintain strong internal controls, and support efficient office operations.

Key Responsibilities

Financial Management & Accounting

• Oversee all accounting functions including accounts payable, accounts receivable, payroll, general ledger, and bank reconciliations

• Prepare and review monthly, quarterly, and annual financial statements

• Manage cash flow, budgeting, and forecasting

• Ensure compliance with tax filings, regulatory requirements, and reporting deadlines

• Coordinate with external accountants, CPAs, and auditors

• Develop and maintain internal financial controls and procedures

• Analyze financial data and provide insights and recommendations to ownership

Office Management & Administration

• Manage daily office operations to ensure efficiency and organization

• Oversee administrative staff, if applicable

• Maintain company records, contracts, and insurance documentation

• Coordinate HR-related administrative tasks including onboarding, benefits administration, and personnel files

• Manage vendor relationships and office supplies

• Assist ownership with special projects and operational initiatives

Leadership & Support

• Serve as a trusted advisor to ownership on financial and operational matters

• Support process improvements and system implementations

• Foster a professional, organized, and collaborative office environment

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred)

• 5+ years of progressive experience in accounting, finance, or office management

• Experience working in a small business or entrepreneurial environment strongly preferred

• Strong understanding of GAAP and financial reporting

• Proficiency with accounting software (e.g., QuickBooks, Sage, or similar) and Microsoft Office

• Excellent organizational, communication, and problem-solving skills

• High level of integrity, discretion, and attention to detail

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